Predecessor Alumni

This Checklist has been put together for anyone who is planning or looking to plan a reunion. This will give you some guidance and answer some of your questions.

Please contact our Mission Advancement/Alumni office and request an updated class list. 

Time Frame – One Year Prior To The Reunion

• Make your key contact: Sue Boulden
• Contact: Mission Advancement/Alumni Relations at LPS for the packet Planning Your Successful Prep Reunion
• Email: bouldese@lps.wels.net
• Phone: 920.262.8104  
• Set up reunion committee
• Contact local Chambers of Commerce for maps, brochures, motel and restaurant listing, calendar events:

• Arrange first reunion committee meeting
• Consider a Facebook page for your class to keep the enthusiasm high, disperse information on the date and reunion activities. Most classes have gone totally paperless in inviting and planning their reunion
• Coordinate the search for former classmates through Facebook
• Decide date(s) and desired activities 
• Decide where to hold event(s)/make calls to secure location and check with Sue at LPS to book LPS Round Table Room
• Tours of the LPS campus are available: schedule with Sue
• Set Up budget: estimate ticket price(s); attendance; expenses
• Miscellaneous expenses include postage for mailings, printing charges for postcards, location rental costs, entertainment, etc.
• LPS will provide mailing spreadsheet with class names
• Prepare the first announcement and reservation information
• Plan the committee’s “mailing meeting” and send out the first reunion notice to the classmates
• Organize all paperwork into files
• Divide duties/responsibilities among committee members
• Check various web sites to locate “missing” classmates
• Make a class gift to your Luther Prep

• Update Class List with Sue at LPS
• Consider a mailing for those not on Facebook
• Prepare list of “missing” classmates to share on Facebook or via email
• Plan and design other components that you want to include in the reunion activities such as nametags, memory album, class year display/nostalgia area, banners, video and/or slide show, campus tours, a chapel service.
• Begin preparation of a memory album - or booklet with updated addresses (reserve one copy for LPS to archive and have  - if possible)

Time Frame – Three Months Prior To The Reunion

• Another update of class list
• Forward updated information to the LPS Mission Advancement Office c/o Sue Boulden
• Make phone calls to class members that have not responded
• Consider a gift for each class member attending reunion
• Consider spirit items for prizes
• Consider a class gift to your Luther Prep

• Continue phone drive
• Update class list
• Edit alumni histories for memory album
• Make nametags (classmates and any guests they are bringing)
• Create printed program
• Prepare verbal program notes, include any special announcements
• Buy awards and/or door prizes
• Prepare photo collage, signs, displays

• Verify attendance information and print list of paid guests
• Verify those volunteers who will man the “welcome home” tables
• Order and/or prepare table decorations
• Prepare final list of attendees
• Make any other necessary signs, etc.
• Give meal count and balance due to LPS caterer or restaurant/location
• Confirm with location manager that all requested items are available including registration table, microphone, lectern, SmartBoard etc
• Prepare reunion day checklist
• Name tags                                           
• List of attendees
• Information update forms
• Decorations, collage, signs, and displays
• Programs
• Door prizes/awards
• Missing classmates list
• Verbal program notes
• Sign up form and assignments for the next reunion committee

• Don’t forget reunion day checklist!
• Set up for the party!
• Decorate with spirit items, banners!
• Retrieve supplies at the end of the reunion…

• Send thank you notes
• Send out memory albums and photo books to those classmates who were unable to attend
• Final accounting of reunion revenue/expenses
• Post Photos or contact Sue Boulden for posting reunion photos on the web site’s Alumni pages on Facebook or our website- Email her photos and a brief summary of your great reunion!
• Forward updated class address list to Sue Boulden for updating the LPS Alumni Database. If possible, send us the reunion book you made for our archives as well!